Completing a paper application form

Application forms allow employers to:

• Gather information in a uniform way
• Quickly identify potential candidates
• Test your ability to follow basic instructions
• Prepare questions at interview.

Therefore it is really important that you complete application forms accurately.

Before you start

• If at all possible make a photocopy of the original form and use the copy to practice
• Read all the instructions carefully
• Make sure you understand all of the questions and seek help if you are unsure about anything
• Use the job description to identify the key parts of the role and make sure you show how you fulfil them.

When filling in the form

• Use black ink only (unless otherwise directed)
• Write neatly and use block capitals (unless otherwise directed)
• Don’t leave gaps. Answer all the questions that apply to you. Write N/A (not applicable) if a question does not apply to you
• Use simple words and sentences that are short and to the point
• Emphasise your positive qualities and sell yourself properly in the “any other details/additional information” section
• Remember - experience gained outside of work can also be relevant
• Present your job history in an orderly sequence and explain any gaps positively and include any voluntary work
• Don’t exaggerate or understate previous responsibilities
• Include a phone number that you have access to at all times. For most people this is a mobile phone, be sure it's reliable and your voicemail message is simple and professional
• Include an email address that is short and professional, if you do not have a professional email address you should seriously consider creating one
• Don’t overcrowd the form – if necessary add extra information on a separate piece of paper (write your name, the job title and any reference number at the top of any extra sheets).

When you have finished

• Check spelling
• Ensure that all dates are consistent
• Check that all information is relevant and to the point
• Ensure that the content of the form has a positive feel
• Get someone to read through it for you
• Transfer the rough copy to the original
• Include a covering letter
• Use a large envelope and a first class stamp
• Post the form to reach the employer in good time
• Keep a copy for future reference

Read any instructions to see whether or not a CV should accompany the form. Do not attach a CV and then write on the form “See attached CV”, the employer will have specific reasons for using the application form.